PTA Constitution

  1. The name of the Association shall be Trevelyan School Parent-Teacher's Association.
  2. The objective of the Association is to advance the education of the pupils in the school. In furtherance of this objective, the Association may:
    1. Develop more extended relationships between the staff, parents and others associated with the school.
    2. Engage in activities, which support the school and advance the education of the pupils attending it, including social and fund-raising events.
    3. Provide and assist in the provision of facilities for education at the school.
  3. The Association shall be non-party political and non-sectarian.
  4. All PTA activities on the school premises are covered by the Local Education Authority, under its Public Liabilities Insurance. For outside activities the PTA will need to request further cover.
  5. The Association shall appoint a President who shall be the Headteacher.
  6. The Association shall appoint a non-voting Honorary Vice President whose name shall be submitted at the Annual General Meeting.
    Membership shall consist of all parents and/or guardians of pupils attending the school, school governors and school staff, and may be extended by invitation to others interested in the Association and its activities.
  7. The management of the Association shall be vested in a committee consisting of the following officers:
  8. Chair, Vice-chair, Honorary Secretary, Honorary Treasurer, and six other members of whom two shall be members of the teaching staff of the school.
  9. The officers and committee shall be elected at the Annual General Meeting and shall serve until the appointment at the next Annual General Meeting.
  10. The office of Chair may be held by an individual for a maximum of three consecutive years; after which the same individual may, if elected, resume the post of Chair after a minimum one-year break.
  11. Five members of the committee shall constitute a quorum.
  12. The committee shall have the power to co-opt a maximum of two members.
  13. The committee may appoint sub-committees as it deems necessary and shall prescribe their functions, provided that all acts and proceedings of any sub-committee shall be reported to the committee as soon as possible and provided further that no such sub-committee shall expend funds of the Association otherwise than in accordance with a budget agreed by the committee.
  14. Committee meetings shall be held once a month (but not in school holidays).
  15. The Annual General Meeting will be held on a convenient date in September. At the Annual General Meeting the chair shall be taken by the President.
  16. Nominations shall be proposed and seconded by members and should have the consent of the nominee.
  17. The committee may fill casual vacancies by co-option until the next Annual General Meeting.
  18. One auditor, who is not a member of the committee, shall be appointed annually at the Annual General Meeting or by the committee as soon as possible thereafter to audit the accounts and books of the Association.
  19. Special general Meetings may be called at the written request of a minimum of seven members.
  20. Twenty-one days’ notice shall be given of any Special General Meeting to all members of the Association.
  21. The Honorary Treasurer shall be responsible for keeping accounts of all income and expenditure and shall present a financial report at all committee meetings, and shall present the account duly audited for approval by the members at the Annual General Meeting.
  22. Bank accounts shall be operated in the name of the Association and withdrawals shall be made on the signature of any two of the Chair, President, Vice-chair Secretary and Treasurer of the Association.
  23. The Financial year shall commence on 1st September.
  24. Any matter not provided for in the Constitution and concerning the organisation and activities of the Association shall be dealt with by the committee whose decision shall be final.
  25. No alteration to this Constitution may be made except at the Annual General Meeting or a Special General Meeting called for this purpose. No amendments or alterations shall be made without the prior written permission of the Charity Commission to clauses 2 and 25 and no alteration shall be made which could cause the Association to cease to be a charity in law. Alterations to the Constitution shall receive the assent of two-thirds of the members present and voting at an Annual General Meeting or Special General Meeting.
  26. The Association may be dissolved by a resolution presented at a Special General Meeting called for this purpose. The resolution must have the assent of two-thirds of those present and voting. Such resolution may give instructions for the disposal of any assets remaining after satisfying any outstanding debts and liabilities. These assets shall not be distributed among the members of the Association but will be given to the school for the benefit of the children of the school, or, in the event of a school closure, to the school to which the majority of the children of the closing school will go, in any manner which is exclusively charitable in law. If effect cannot be given to this provision, then the assets can be given to some other charitable purpose.

END

September 2008