Arrangements for 2018

Trevelyan Middle School Admission Arrangements for September 2018

The following policy has been agreed by Upton Court Academy Trust.

The school will have a capacity 120 pupils. This will apply to year 5 in 2018 and follow through on consecutive years until all year groups are operating at 120 per year group giving the school a total capacity of 480 pupils

Year 5 Admissions

The Published Admission Number (PAN) for year 5 is 120 - September 2018.

Oversubscription Criteria

If fewer applications than the stated PAN are received at any point of entry, all applicants will be admitted. If the school is oversubscribed, after the admission of pupils with a Statement of Special Educational Needs, or Education Health and Care (EHC) plan where the school is named in the Statement or the plan, priority for admission will be given to those children who meet the criteria set out below, in order:

  1. Looked After children or children who were previously looked after but immediately after being looked after became subject to an adoption, residence, or special guardianship order. Proof will be required (see notes a and b below)
  2. Children with exceptional medical or social reasons for requiring the school.
  3. Children living in the RBWM catchment area with siblings at the School (see notes c and d below)
  4. Children living in the RBWM catchment area (see note c below)
  5. Children attending First or Primary Schools in the RBWM for at least 2 years.
  6. Children with siblings in the School (see note d below)
  7. Children of staff who have been employed by Upton Court Academy Trust for two or more years at the time at which the application for admission to the school is made (see note f below)
  8. Any other children


If applying these criteria results in there being more children within any of the above categories than the number of available places, the tie break will be the distance the pupil lives from the school, measured in a straight line, using the Local Authority’s computerised mapping system, with those living closer to the school receiving the higher priority. The distance will be measured from the address point of the pupil’s home to the main school reception of the main school site. Priority will not be given within each criterion to children who meet other criteria. Where there is one remaining place available but the next measured distance is shared equally by more than one applicant, the place will be allocated by lot supervised by an independent person. Where there is one remaining place available and the next child to be considered for admission is one of a multiple birth group, all multiple birth siblings will be admitted even if this exceeds the PAN.


  1. A ‘looked after’ child is a child who is (a) in the care of the local authority, or (b) being provided with accommodation by a local authority in the exercise of their social services functions (see Section 22(1) of the Children Act 1989).
  2. A previously ‘looked after’ child is one who immediately after being ‘looked after’ became subject to an adoption, residence, or special guardianship order. An ‘adoption order’ is an order under section 46 of the Adoption and Children Act 2002. A ‘residence order’ is an order settling the arrangements to be made as to the person with whom the child is to live under section 8 of the Children Act 1989. Section 14A of the Children Act 1989 defines a ‘special guardianship order’ as an order appointing one or more individuals to be a child’s special guardian (or special guardians).
  3. The School’s catchment area comprises the Royal Borough of Windsor and Maidenhead. A map showing these areas is included in the Royal Borough of Windsor and Maidenhead Borough admissions booklet and is published on the school’s website, and it is separately available from the school.
  4. A sibling refers to a brother or sister, half-brother or sister, adopted brother or sister, step-brother or sister or the child of the parent/carer’s partner, and in every case, the child should be living at the same address. The sibling must be in the school at the time of the application and be likely to remain in the school at the proposed date of admission.
  5. A student’s home address will be regarded as the address of the parent(s) or guardian(s) with parental responsibility with whom the student usually lives. This will not usually include grandparents, aunts or uncles. Where a student spends time with parents at more than one address, the address used will be the one at which the student is ordinarily resident and where the student spends the majority of the school week (Mondays to Fridays) including nights. Proof of residency in the catchment area can be requested. If this occurs one of the following will be required: a copy of council tax statement. If this document cannot be supplied because of a house move then one of the following must be provided:
  • Confirmation that the house purchase is legally binding (a solicitor’s letter to confirm completion will be sufficient)
  • Formal tenancy agreement showing that parent will be resident at the proposed address for at least 12 months.
  1. The definition of ‘Staff’ is any member of staff employed at UCET, who has been employed for two or more years at the time at which the application for admission to the school is made.
  2. Pupils who have a Statement of Special Education Needs or Education, Health and Care (EHC) plan are required to be admitted to Trevelyan Middle School on the statement or plan, even if the school is full. Pupils identified for admission through the Fair Access Protocol will also be admitted even if the school is full.

Admissions Process

Application forms are available from the school or Local Authority and can also be downloaded from the Local Authority website. Parents not living in RBWM Borough should contact their own Local Authority for an application form.

The school allocates places on an equal preference basis as explained in the RBWM Borough school transfer booklet and is a part of the Local Authority co-ordinated admissions process.


Parents who have not been allocated a place for their child will have the right of appeal to an independent panel. Details of how to exercise this right will be included in the notification letter from the local authority following either the coordinated admissions process or applications for casual admission.

Waiting list

The school maintains a waiting list for admission into Years 5, 6, 7, 8 until the end of the Autumn term in the year of entry. Those not offered a place are kept on the relevant waiting list which is prioritised according to the oversubscription criteria.

Casual Admissions

Requests for admission into other year groups should be made to RBWM Borough Council who, by agreement, manage these requests for admission on the school’s behalf.

Admission Outside Normal Age Group

In exceptional circumstances the Governors will consider agreeing to the admission of a child to a year group other than is applicable to their chronological age. This may be appropriate, for example, where premature birth has led to children falling into a year group other than would have been the case had they been carried to full term. Similarly, where decisions to allow out of age group education have been taken by previous schools it will normally be appropriate for children to remain with their established year group. Other circumstances will be considered on their merits and in all cases decisions will be taken in the best interests of the child.

All such requests should be made directly to the school at the time of application including any supporting evidence. If they are made as part of the coordinated admissions process the application form should also be completed and submitted to the local authority. If the request is

approved the application will be processed in the normal way. Applications outside that process will be considered as ‘casual admissions’ see above.

If a request is denied a place may be offered in the age-appropriate year group.